1. Name

The Association shall be known as the Persatuan Pengurusan Sisa Malaysia  (Waste Management Association of Malaysia) hereinafter referred as the “Association".

2. Place of Business

Its registered place of business shall be No. 20, Jalan Wan Kadir 1, Taman Tun Dr Ismail, 60000 Kuala Lumpur or at such other place as may from time to time be decided by the Committee. The registered place of business of the Association shall not be changed without the prior approval of the Registrar of Societies.

3. Aims and Objectives 

The aims and objectives of the Association shall be :

(1) to promote and encourage the maintenance of high standards of waste management services in Malaysia in respect of solid and liquid waste, hazardous, clinical and all other types of waste;

(2) to encourage collaboration and cooperation between all those interested and concerned with waste management;

(3) to organise meetings, technical visits, training courses, workshops and seminars on issues of waste management;

(4) to organise study trips to promote the transfer of practical information and ideas on waste management;

(5) to raise funds by donations and sponsorships to further the aims of the Association subject to the conditions that prior approval be obtained from the Registrar of Societies and the relevant authorities;

(6) to prepare working papers for discussion and to address waste management matters;

(7) to look after the general welfare of the members; and

(8) to establish and maintain contact with local and international organisations whose activities are related to waste management.

4. Membership

(1)     Ordinary Membership 

Ordinary Membership is open to any Malaysian citizen irrespective of gender or race who is aged 18 years and above and of good character with an interest in, or is connected with, waste management issues. However a University or College student shall not be eligible for membership without prior approval of the Vice-Chancellor of the University or College concerned.

(2)     Life Membership 

Life Membership is open to all Ordinary Members and Nominated Corporate Members who have been members of the Association for at least (3) years and have contributed to the advancement of the purpose and objectives of the Association.

(3)     Corporate Membership 

Corporate Membership is open to all Malaysian corporate bodies, firms, partnerships, sole proprietary, Government departments and agencies, trade and other agencies, educational and other institutions, with an interest in, or is connected with, waste management and related issues. Corporate members are entitled to nominate 4 individuals as Corporate representatives.

(4) Every application for membership shall be completed on the Association’s Membership Application Form and forwarded to the Hon. Secretary. If in order, the Hon. Secretary shall at the first convenient opportunity, submit it to the Committee for approval. The Committee may at its discretion reject any application without assigning any reason thereof.

(5) Every successful applicant, as aforesaid shall, upon payment of the prescribed entrance fee and the first annual subscription (or prorated subscription), be admitted as a member of the Association and shall be entitled to all privileges of membership as aforesaid. A Register of Members shall be maintained by the Hon. Secretary.

(6) Every member shall be furnished with a card of membership which shall specify the class of membership. Irrespective of the number of approved applications, in the case of a Corporate Member four membership cards will be issued and, each one to an individual nominated by the Corporate. Membership cards must be produced to any Committee Member whenever required. Membership cards must be produced to the Committee or their nominee before a member shall be entitled to vote at a General Meeting or (where appropriate) at a Committee meeting.

(7) Honorary Membership

The Association may confer Honorary Membership on those persons who have contributed exceptionally in the field of waste management and related issues or have rendered meritorious service to the Association.

(8) Associate Corporate Membership

Associate Corporate Membership is open to Non-Malaysian corporate bodies, firms, partnerships, sole proprietary, Government departments and agencies, trade and other agencies, educational and other institutions, with an interest in, or is connected with, waste management and related issues. Associate Corporate members are entitled to nominate 4 individuals as Associate Corporate representatives.

(9) Privileges of Membership

The privilege of Ordinary, Life and Corporate membership is the participation in all activities arrranged or organised by the Association at rates or for free as  decided by the Committee, be entitled to hold office in the Committee and to attend and vote in the General Meetings of the Association. Honorary and Associate Corporate members will enjoy all the privileges of Ordinary, Life and Corporate membership except that of voting or of holding office in the Committee.

5. Membership Fees

(1) The entrance fee of the Association shall be as follows:

a.        an Ordinary Member shall be RM200.00; and

b.        a Life Member shall be RM1,000.00; and

c.        a Corporate/Associate Corporate Member shall be RM1,000.00.

(2) The annual subscription of the Association shall be as follows:

a.        an Ordinary Member shall be RM100.00;

b.        a Life Member shall be exempted; and

c.        a Corporate/Associate Corporate Member shall be RM500.00.

(3) New Ordinary, Corporate and Associate Corporate members shall be charged pro-rated subscription fees in the year of joining as follows:

Date of Joining                              Rate of applicable annual subscription fee

1st January to 30th June               Full rate

1st July to 31st December             50%

(4) Annual subscriptions shall be due on 1st January of each year in advance.

(5) Special subscription or levies

These may be raised from members by resolution of the General Meeting of the Association. If any member fails to pay such subscription within such period as may be resolved, the amount due shall be treated in the same way as arrears of annual subscription. 

6. Resignation, Suspension and Termination of Membership

(1) Any member who wishes to resign from the Association shall give two weeks notice in writing to the Hon. Secretary. Resignation shall not affect any liability of the member to pay the subscription due and payable as on the date of such resignation. Resignees will not be entitled to a refund of entrance fees and subscriptions paid.

(2) Any member who fails to comply with the rules of the Association may be expelled or suspended for a period of time as the Committee deems fit. Before the Committee expels or suspends the member, the member shall be informed of the grounds for such expulsion or suspension in writing and be given an opportunity to explain and clear himself in person. Such suspension or expulsion shall be enforced, unless otherwise reversed by a General Meeting upon appeal by the said member. Expelled members shall not be entitled to a refund of entrance fees and subscriptions paid.

Membership shall automatically be terminated after the 31^st March of that year when annual membership subscription falls into arrears for more than three (3) months. The Committee may, in its absolute discretion restore membership so terminated upon being satisfied that there were good reasons for the subscription having fallen into arrears and a tender of all such arrears having being made. In this event the member shall resume full membership subject to payment of all subscriptions and debts due to the Association.

7. General Meeting 

(1) The supreme authority of the Association is vested in a General Meeting of the members. At least one-third of the voting membership of the Association or the voting members present (excluding the Committee members) represent at least the number of the Committee members, whichever is the lesser, must be present at a General Meeting to constitute a quorum and for its proceedings to be valid.

(2) If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not exceeding thirty (30) days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but shall not have the power to alter the rules of the Association or make any decision affecting the whole membership.

(3) An Annual General Meeting of the Association shall be held as soon as possible after the close of each financial year but not later than April on a date and a time and place to be decided by the Committee. The business of the Annual General Meeting shall be:-

(a) To receive the minutes of the previous Annual General Meeting,

(b) To receive the Committee’s report on the working of the Association  during the previous year;

(c) To receive the Hon. Treasurer’s report and the audited accounts of the Association for the previous year;

(d) To elect a Committee and to appoint auditors for the ensuing year;

(e) To deal with such other matters as may be put before it.

(4) The Hon. Secretary shall send to all members at least fourteen (14) days before the meeting an agenda including copies of minutes and reports, together with the audited accounts of the Association for the previous year. Copies of these documents will also be made available at the registered place of business of the Association for the perusal of members.

(5) An Extraordinary General Meeting of the Association shall be convened:-

(a) Whenever the Committee deems it desirable; or

(b) At the joint request in writing of not less than twice the number of Committee members, stating the objects and reasons for such meeting.

(6) An Extraordinary General Meeting requisitioned by members shall be convened for a date within thirty (30) days of the receipt of such requisition.

(7) Notice and agenda for an Extraordinary General Meeting shall be forwarded by the Hon. Secretary to all members at least fifteen (15) days before the date fixed for the meeting.

(8) Paragraphs 7(1) and 7(2) of these rules regarding the quorum and the postponement of an Annual General Meeting shall apply also to an Extraordinary General Meeting, but with the provision that if no quorum is present after half an hour from the time appointed for a postponed Extraordinary General Meeting requisitioned by the members, the meeting shall be cancelled, and no Extraordinary General Meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof.

(9) Only members who have fully paid up their subscription and settled any dues can vote at any General Meetings of the Association.

8. Committee 

(1) A committee consisting of the followings who shall be termed the office-bearers of the Association, shall be elected at the Annual General Meeting:-

- A Chairman
- A Vice-Chairman
- An Hon. Secretary
- An Hon. Treasurer
- Four Ordinary Committee Members

(2) All office-bearers of the Association and every officer performing executive functions in the Association shall be Malaysian citizens.

(3) Names for the above offices in paragraph (1) shall be proposed and seconded and election will be by a simple majority vote of the members at the Annual General Meeting. All the office-bearers shall be eligible for re-election each year.

(4) The function of the Committee is to organise and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the General Meeting. The Committee shall not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meeting. It shall furnish a report to each Annual General Meeting on its activities during the previous year.

5) The Committee shall meet at least once every three months, a seven (7) days’ notice of each meeting shall be given to the members. The Chairman acting alone, or not less than three of its members acting together may call for a meeting of the Committee to be held at any time. At least one half of the Committee members must be present for its proceedings to be valid and to constitute a quorum.

(6) Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Hon. Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained:-

(a) The issue must be clearly set out in the circular and forwarded to all members of the committee;

(b) At least one-half of the members of the Committee must indicate whether they are in favour or against the proposal; and

(c) The decision must be by a majority vote.

Any decision obtained by circular letter shall be reported by the Hon. Secretary to the next Committee meeting and recorded in the minutes thereof.

(7) Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee.

(8) In the event of the death or resignation of a member of the Committee, the Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next election of office-bearers.

(9) The Committee shall give instructions to the Hon. Secretary and other officers for the conduct of the affairs of the Association. It may appoint such officers and such staff as it deems necessary. It may suspend or dismiss any officers or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association.

(10) The Committee may appoint any sub-committee for any purpose arising out of or connected with any of the duties, functions and aims laid down under the rules. Any members can become members of these sub-committees.

9. Duties of Office-Bearers 

(1) The Chairman shall during his term of office preside at all General Meetings, all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He shall have the casting vote and shall sign the minutes of each meeting at the time they are approved.

(2) The Vice-Chairman shall deputise for the Chairman during the latter’s absence.

(3) The Hon. Secretary shall conduct the business of the Association in accordance with the rules, and shall carry out the instructions of the General Meeting and of the Committee. He shall be responsible for conducting all correspondence and keeping all books, documents and paper except the accounts and financial records. He shall attend all meetings, and record all proceedings. He shall keep a membership register consisting of details such as name, identity card number, date and place of birth, occupation, name and address of employer and residential address. He shall file annual returns within sixty (60) days from the date of the Annual General Meeting to the Registrar of Societies.

(4) The Hon. Treasurer shall be responsible for the finances of the Association. He shall keep accounts of all its financial transactions and shall be responsible for their correctness.

(5) The Ordinary Committee Members shall carry out such duty as directed by the Chairman or the Committee.

10. Financial Provisions 

(1) Subject to the following provisions in these rules, the funds of the Association may be expended for the purpose necessary for the carrying out of its objectives, including the expenses of its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law.

(2) The Hon. Treasurer may hold a petty cash advance not exceeding RM1,000 at any one time. All money in excess of this sum shall within seven (7) days of receipt be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association.

(3) All cheques or withdrawal notices on the Association’s accounts up to an amount not exceeding Ringgit Malaysia Ten Thousand (RM10,000.00) shall be signed by any two from the Chairman, the Hon. Secretary and the Hon. Treasurer. For amounts exceeding Ringgit Malaysia Ten Thousand (RM10,000.00) shall be signed by the Chairman, the Hon. Secretary and the Hon. Treasurer.  In the absence of the Chairman and/or the Hon. Secretary and/ or the Hon. Treasurer for a long period, the Committee shall appoint one of its members to sign in their place.

(4) Any expenditure exceeding Ringgit Malaysia Five Thousand (RM5,000.00) at any one time or total expenditure exceeding Ringgit Malaysia Fifty Thousand (RM50,000.00) in any one calendar month shall require the prior sanction of the Committee. Expenditure up to Ringgit Malaysia Five Thousand (RM5,000.00) at any one time may be incurred by the Chairman together with the Hon. Secretary or the Hon. Treasurer.

(5) As soon as possible after the end of each financial year, a Statement of Receipts and Payments, a Statement of Income & Expenditure and a Balance Sheet for the year shall be prepared by the Hon. Treasurer and audited by the Auditors appointed under the rule 11. The audited accounts shall be submitted for the approval of the next Annual General Meeting, and copies shall be made available at the registered place of business of the Association for the perusal of members.

(6) The financial year of the Association shall commence on the 1st January and end on the 31st December every year.

11. Audit 

(1) Two members, who shall not be office-bearers of the Association, shall be appointed, by the Annual General Meeting as Honorary Auditors. They shall hold office for one year and may be reappointed.

(2) The Auditors shall be required to audit the accounts of the Association for the year, and to prepare a report or certificate for the Annual General Meeting. They may also be required by the Chairman to audit the accounts of the Association for any period within their tenure of office, at any date, and to make a report to the Committee.

12. Administration of Property 

(1) The immovable property of the Association shall be registered in the name of the Association. The Association shall appoint three officers of the current Committee Members: the Chairman, the Hon. Secretary and the Hon. Treasurer as the Properties Administrators pursuant to Section 9(b) of the Societies Act 1966, whose appointments are authenticated by a certificate of the Registrar of Societies. They will serve in this capacity for the duration of their term of office in the Committee. They will automatically cease to hold that position when their term of office ends.

(2) They are not empowered to sell, mortgage or transfer the property of the Association without the prior consent and authority of the General Meeting.

13. Interpretation

(1) Between Annual General Meetings the Committee shall interpret the rules of the Association and when necessary, determine any point on which the rules are silent.

(2) Except where they are contrary to or inconsistent with the policy previously laid down by the General Meeting, the decisions of the Committee shall be binding on all members of the Association unless and until countermanded by a resolution of a General Meeting.

14. Adviser / Patron 

The Committee shall if it deems fit and necessary appoint qualified persons to be the Adviser or Patron of the Association. The person appointed must give his consent in writing.

15. Prohibitions 

(1) No games of mere chance shall be played in the premises of the Association.

(2) Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Act, 1959.

(3) The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association, its office-bearers or members without prior approval from the authorities concerned.

(4) “Benefits” as mentioned under section 2 of the Societies Act 1966 shall not be given by the Association to any of its members.

16. Amendments of Rules. 

These Rules shall not be amended except by resolution of a General Meeting. Such amendments shall take effect from the date of their approval by the Registrar of Societies. Any amendment to the rules shall be forwarded to the Registrar of Societies within sixty (60) days of being passed by the General Meeting.

17. Dissolution 

1) The Association may be voluntarily dissolved by a resolution of not less than three-fifths of the membership present in a General Meeting.

(2) In the event of the Association being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a General Meeting.

(3) Notice of dissolution shall be forwarded to the Registrar of Societies within fourteen (14) days of its dissolution.

18. Emblem/Logo

The logo of the Association and its interpretation shall be as per Annexure.

ANNEXURE  I 

WASTE MANAGEMENT ASSOCIATION OF MALAYSIA

 Logo interpretation:

1.     Branch and Leaves – represent Organic Growth of the Association.

2.     Red Line – adds colour to the logo and dedication of the Association to voice out constructive viewpoints in Malaysia on the Waste Industry.

3.     Green – represents the Environment.